Best Practices Library
Alumni Relations and Engagement
AD1 - The chapter utilizes www.wiggio.com which provides various free chapter listserv functions. The chapter utilizes www.constantcontact.com for various alumni listserv functions.
AD2 - The chapter's alumni relations efforts are divided up between several collegiate members rather than falling on the shoulders of a single member. One member serves as the Alumni Relation Chairman, one member serves as the alumni newsletter editor and alumni database manager, one member serves as the Chicago area alumni chairman and one member serves as the Central Iowa alumni chairman.
AD3 - The chapter Invites alumni to participate in events such as candidate and initiate ceremonies as well as philanthropies and community service projects.
AD4 - Our alumni are also involved in formal recruitment. The chapter has an alumni night where we have about forty of our established alumni come and meet potential candidates during formal recruitment week. There was a keynote speaker and then time for the alumni to speak individually with the potential new members.
AD5 - Our third week of every month is our alumni week as we regularly have an alumnus come and talk to our chapter during our chapter meetings to discuss the impact Sigma Nu has had on his life and his experiences within the chapter, afterwards we go to a local restaurant that has been frequented by our chapter for over 20 years
AD6 - The chapter involves alumni in bid extension activities through an interactive 'snake path' in which prospective candidates are led along a pathway, during which they hear experiences and testimonials from various alumni along the route.
AD7 - The chapter has their own Walk of Honor on the chapter house property. Alumni can purchase commemorative bricks, similar to the Pathway of Honor on the Headquarters grounds, and all proceeds benefit the chapter.
AD8 - The chapter has a computer in their chapter house office which consists entirely of a database for alumni contact information, including e-mail addresses, phone numbers, physical mailing addresses, professions, badge numbers and years in school. This information is made available to members and is supplemented by the House Corporation.
AD9 - The chapter holds weekly lunch meetings with their Chapter Advisor to review chapter operations and to improve alumni relations. This provides an informal setting that allows for more open conversation with the Chapter Advisor as compared to chapter meetings.
AD10 - The chapter has an alumni pen pal program where candidates are paired with alumni. Alumni act as mentors and offer advice while the candidates keep alumni apprised of their progression through candidate education.
AD11 - Many alumni also participate in a mentoring network which pairs them with active brothers pursuing similar careers or fields of study. We are continuing to increase participation in this program, both from a brotherhood and alumni standpoint, as it has and will continue to serve as a vital resource for our chapter.
AD12 - The chapter has a Hall of Honor in the chapter house displaying commemorative plaques that recognize alumni donors.
AD13 - The Chapter uploads old chapter composites to an alumni Facebook group so that alumni have the opportunity to tag other alumni that they know and help unite older generations throughout the chapter's history.
AD14 - Alumni attend chapter meetings, recruitment events and brotherhood activities and, each week, the Alumni Relations Chairman invites at least one alumni member to attend the weekly chapter meeting.
AD15 - Each month, a meeting is held between the members of the Executive Council of the house and the Alumni Advisory Board. Each officer gives a report of what they have done in the previous month and the advisory board and other members of the executive council give feedback and new ideas to build upon the tasks at hand. The Advisory Board helps make sure that each officer is fulfilling his duties entailed by his position.
AD16 - The advisory board facilitates an annual officer training lasting about half a day. In this training, all officers are expected to present on what they understand their role to be, and how they intend to improve upon that role over the next year. Each officer is also provided with information on which alumni advisor is the most appropriate to rely on for advice in his particular office.
AD17 - Chapter has candidates write letters during their candidate education experience to alumni of the chapter to ask them about their experience and for any meaningful advice they can share on how to make the most of their years in the chapter.
AD18 - Chapter is starting an Alumni Mentorship program to help with scholarship and the implementation of LEAD Phase III.
AD19 - *NEW* The chapter currently works with an outside company to create the format of its alumni newsletter. Using a professional company for an alumni newsletter is a great way to create a quality newsletter.
AD20 - *NEW* The chapter utilizes an alumni recruitment board which features help from alumni from the biggest cities in Missouri where freshman come from. The alumni on the board are from Kansas City, St. Louis, and Springfield and help set up summer recruitment events for the chapter.
AD21 - Sample Alumni Development Plan 1
AD22 - Sample Alumni Development Plan 2
AD23 - Sample Alumni Relations Introduction Letter
AD24 - Sample Alumni Newsletter 1
AD25 - Sample Alumni Newsletter 2
AD26 - Sample Alumni Newsletter 3
AD27 - Sample Alumni Newsletter 4
AD28 - Sample Alumni Newsletter 5
AD29 - Sample Alumni Newsletter 6
AD30 - *NEW* Alumni Relations Guide
AD31 - The chapter, on the eve of Thanksgiving every year, invite alumni to the chapter house for a reunion and a Thanksgiving dinner sponsored by the chapter.
AD32 - We have candidate class reunions every Fall at a few of the football games. This year's included a reunion for the class of 1959.
AD33 - A requirement of our candidate education process is the hosting of an alumni event, often a dinner that serves to introduce many of our local alumni to the current pledge class.
AD34 - The Chapter has sponsored an Alumni Speaker Series for five years, where we invite alumni to a chapter-wide dinner, conversation, and question-and-answer session. In the fall, we hosted four alumni who had served or are currently serving in the United States Armed Forces.
AD35 - The chapter hosted a 'legends' weekend in which alumni were invited back to celebrate the groundbreaking for a new chapter house. The 'legends' event included a Friday night mixer, Saturday groundbreaking and formal ceremonies and Sunday golf outing. At the formal ceremony, the chapter inducted alumni into a hall of fame. The event was publicized in the chapter's alumni newsletter.
AD36 - Chapter hosts a dinner during recruitment week for all the potential new members that have been given a bid to increase the chances of that person accepting his bid. They invite alumni in the area as well to speak and it is a formal dinner.
AD37 - Sample Alumni Event Invitation
AD38 - Sample Commanders' Dinner Invitation
AD39 - The chapter has a "parent chairman" to send updates and semester newsletters to show parents what the chapter is up to.
AD40 - The chapter hosts a senior banquet dinner. For the banquet, invitations are extended to parents, local alumni, and faculty members. This serves as an opportunity to connect with those groups as well as celebrate the successes of the graduating brothers.
AD41 - The chapter plans an annual Parents Dinner and House Tour that takes place every April. The event serves as an opportunity to engage the parents and bring them up to speed on the chapter's operations.
AD42 - The chapter contacts candidates’ parents and friends to write personal letters to the candidates. The chapter then surprises the candidates by giving them these letters which allows candidates to reflect on who they are as a person and how they have become that person.
AD43 - The chapter has established a parent's club to help the chapter plan for Game Day events.
AD44 - *NEW* Chapter has a "Parents Club" for the parents of undergraduates. Parents Club has social events, keeps parents informed, etc.
AD45 - Sample Alumni Advisor Contact Sheet for Parents
AD46 - Sample Conference Call Invitation for Parents
General Fraternity Resources
GFAD1 - *NEW* Alumni Development Newsletter Guide
GFAD2 - Sigma Nu Parents Video Testimonials
GFAD3 - Information on Alumni Advisory Boards
GFAD4 - Information on Alumni Chapters
GFAD5 - Information on Alumni Clubs
GFAD6 - *NEW* Alumni Calendar, Events, and Planner Guide
Call for Practices
If you have a great example or resource that you think should be included in the Best Practices Library, we want to know about it. Send your examples and resources via e-mail to Christopher Brenton, Associate Director of Leadership Development at firstname.lastname@example.org.
Additional Officer Resources
The perfect complement to the Best Practices Library is the specific chapter officer resources page. Here you can access additional resources and the chapter officer manual for each officer. Also be sure to check out the following pages on the Fraternity's service and philanthropy related resources: