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Event Checklist / Special Event Request Form 

This questionnaire is designed to assist chapters in organizing safe events and includes the following tools:

  1. Checklist of items to consider when organizing chapter events that should be used in tandem with the Social Planning Guide.
  2. Form to complete and submit to the General Fraternity when seeking an exemption from certain statute(s) of the Risk Reduction Policy.

When seeking an exemption, the primary event organizer (e.g. Social Chairman, Philanthropy Chairman) should submit the completed form at least four weeks in advance of the event. This will allow enough time for the request to be properly considered. Failure to submit this form at least four weeks in advance of the event may result in the request being delayed and/or denied.

The exemption request from will not be considered unless fully completed. Incomplete information will cause delays in the review process. Below is a checklist of items to have on-hand when completing the form:

  • Name and contract information for co-sponsoring organization (if applicable)
  • Vendor contracts related to the event
  • Certificates of insurance from all vendors

If this is an Athletic Event, an Athletic Event Participation Waiver will need to be completed by each participant. 

Do not hesitate to contact your Leadership Consultant and/or the General Fraternity Office at (540) 463-1869 should you have any questions. 

Special Event Request Form

  1. Special Event Request Form
  2. Checklist
  3. Review
Contact Information
Section I - Event Details
Section II - Insurance
Please include a copy of the certificates to headquarters@sigmanu.org with the subject line "Chapter Name SERF Insurance Certificates." Each certificate should indicate Sigma Nu Fraternity, Inc. as an additional insured.
Have applicable permits and permissions been obtained from authorities?
Please include a copy of the contract to headquarters@sigmanu.org
NOTE: If vendor(s) require to be added as an additional insured as part of the contract, please include a copy of the contract and outline or highlight the section including this requirement to headquarters@sigmanu.org
Section III - Security
Section V - Transportation

© 2015-2022 Sigma Nu Fraternity, Inc.
9 North Lewis Street, P.O. Box 1869, Lexington, Virginia 24450
Phone: (540) 463-1869 | Fax: (540) 463-1669 | Email: headquarters@sigmanu.org

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