Recorder
Welcome to the General Fraternity Resource Page for the office of Recorder. As Recorder, there are numerous duties and expectations placed upon you. Fortunately, for all these responsibilities, there have been just as many resources created aimed at assisting you meet them.
This webpage consolidates the many resources pertinent to your specific position in order to provide a 360-degree view of what tools are available. It is recommended you take the time to review the resources on this page shortly after election, as it will help you better prepare as Recorder. Throughout your tenure in this position, you will undoubtedly be faced with some difficult challenges. Trust that this webpage will serve as an easily accessible source to help you meet those challenges. Good luck!
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Primary Resources
These resources pertain to the specific duties of your position. It is recommended that you start by reviewing your officer manual, as all other links on this webpage stem from the information in the manual.
Office of Recorder Manual
The Law of Sigma Nu Fraternity, Inc.
The Law is the Fraternity's constitution. It sets membership requirements, standards of conduct, and the framework for the operation of all entities of the Fraternity, including collegiate chapters. The Law also includes the Trial Code - a set of due process rules and procedures for disciplining initiated members.
Risk Reduction Policy
Along with The Law of Sigma Nu Fraternity, Inc. the Risk Reduction Policy provides our constituents with specific policies on areas such as the education of initiates and candidates, activities of the chapter, premises of the chapter and hazing.
Risk Reduction Affidavit
A copy of the Risk Reduction Affidavit that needs to be completed and submitted to the General Fraternity within two weeks of the start of each semester or quarter.
Important Due Dates
This quick reference sheet covers regular paperwork and billings chapters need to turn in to the General Fraternity. Major events are also included.
Members Area Instructions for the Commander, Recorder, and Treasurer
An overview of the Members Area for the Commander, Recorder, and Treasurer. This document includes instructions for each of the Members Area functions the Commander, Recorder, and Treasurer control. More specific how-to instructions for updating the chapter’s roster and other information can be found in the documents below.
How to Update the Roster in the Members Area
Step-by-step instructions with website screenshots make updating the roster easy.
How to Update Officers in the Members Area
Step-by-step instructions with website screenshots make updating the chapter’s officers easy.
How to Verify Candidates in the Members Area
Step-by-step instructions with website screenshots make verifying candidates easy.
How to Verify Initiates in the Members Area
Step-by-step instructions with website screenshots make verifying initiates easy.
Event Report Form
A standard document for chapters tracking attendance to the many events throughout the academic year.
Sample Chapter Meeting Agenda
A sample outline for a standard chapter meeting agenda. Document has been provided in a Word format for easy editing.
Sample Chapter Meeting Minutes
A sample set of minutes demonstrating a standard chapter meeting. Document has been provided in a Word format for easy editing.
Generating Positive Press
This resource explains the basics on earned media, or the practice of getting reporters and news media outlets to cover your chapter's events and accomplishments. From philanthropy events to innovative LEAD sessions to recruitment milestones, generating positive media coverage begins with mastering the press release.
Supplemental Resources
Mental Health Resource for Officers
This resource offers an interactive, online program – Behind Happy Faces Advisor Resource Series – to equip officers and volunteers with an understanding on how to care for the mental health of themselves and their members. The Advisor Resource Series is comprised of five 5-10-minute online modules that can be completed in one setting or spread out over as many sessions as you would like.
Best Practices Library
This library includes activities, programs, processes, and practices that result in or lead to excellent performance. Practices were collected from Sigma Nu chapters across North America of every size, institutional type, and region of the country. The best ideas and practices that could and should be replicated by other chapters are found here.
The library allows users to sort through over 400 ideas, examples, and templates. Best practices are sorted by area of operations (as defined by the Pursuit of Excellence Program) and subcategorized by type (e.g. accountability ideas, events, finances).