Best Practices Library
Values Congruent Environments
Chapter House Management
VCE1 - For members who do not do their house duties on time the chapter has an accountability mechanism called the 'wheel of justice'. On the wheel of justice are the less desirable house duties that every member only does once or twice a quarter, the wheel is spun and that member draws a name as well and he takes that member's less than desirable cleaning duty.
VCE2 - The chapter utilizes a House Director, with two (2) House Managers as assistants. The House Director is responsible primarily for proactively identifying areas in the chapter house that need improvement, while the house managers organize and enforce cleaning schedules.
VCE3 - The chapter has in place a bylaw that requires all second year members to live in the chapter house for one full year. This ensures the house is always full.
VCE4 - The chapter has implemented a Chapter House Damages Contract/Committee to deal with house damages and hold members and alumni accountable for any damages they may cause.
VCE5 - The House Corporation has a property manager hired to oversee the chapter house and conduct all necessary maintenance. The property manager is responsible for ensuring the house is up to all local fire and building codes/ordinances. The House Corporation is billed directly for all services. This practice has helped the chapter in keeping the facility clean, well maintained and safe for all members and guests.
VCE6 - Sample House Maintenance Plan 1
VCE7 - Sample House Maintenance Plan 2
VCE8 - Sample House Maintenance Plan 3
VCE9 - Sample House Chores Assignment
VCE10 - Sample Dish Cleaning Schedule
VCE11 - Sample House System Manager
VCE12 - *NEW* Room Selection Tool (PC Users Excel 2013 or Newer)
VCE13 - The chapter co-sponsors a campaign with the campus student organization Gender Relations Committee called Dating is Fun. Posters hung by the members suggest forty (40) new ideas for interaction between the sexes outside of alcohol related social scenes.
VCE14 - The chapter partners with the campus student organization One in Four, whose purpose is to prevent sexual misconduct, by educating men on the topic and training them how to support women who are victims of sexual abuse/assault. The members open the chapter house regularly for group meetings and assist in leaflet distribution to promote the organization.
Social Events and Risk Management
VCE15 - The chapter's Risk Reduction Chairman requires Comprehensive Risk Management reports (CRMs) for every planned social event prior to the event taking place.
VCE16 - Chapter conducts a draft each semester for every member of the chapter to pick nights in which they will act as volunteer designated drivers. More senior members have first picks compared to younger members and members with better grades have less nights they have to pick.
VCE17 - Chapter utilizes an iPad app called "Inside" which generates a sign in and sign out sheet for chapter events.
VCE18 - The chapter uses a modified form of the Army's "Composite Risk Management" system in preparation for social events. With his committee, the Risk Reduction Chairman identifies potential risks facing an event, identifies ways to mitigate the risk, and the assesses the risk level posed after implementing mitigating strategies. Sober monitors also wear vests that identify them to brothers and guests during events.
VCE19 - Sample Crisis Management Plan 1
VCE20 - Sample Crisis Management Plan 2
VCE21 - Sample Crisis Management Plan 3
VCE22 - Sample Crisis Management Plan 4
VCE23 - Sample Risk Management Plan 1
VCE24 - Sample Risk Management Plan 2
VCE25 - Sample Risk Management Plan 3
VCE26 - Sample Risk Management Plan 4
VCE27 - Sample Risk Management Plan 5
VCE28 - Sample Risk Management Plan 6
VCE29 - Sample Risk Reduction and Crisis Management Plan
VCE30 - Sample Large Event Risk Management Plan
VCE31 - Sample Medical Emergency Information Form
VCE32 - Sample Risk and Noise Reduction Plan
VCE33 - Sample Social and Operations Calendar
VCE34 - Sample Contract Template
VCE35 - Sample Fire Safety Plan
VCE36 - Sample Security Plan
General Fraternity Resources
GFVCE1 - Chapter Housing Operations Room Condition Report
GFVCE2 - Social Planning Guide
GFVCE3 - We Have a Situation Guide
GFVCE4 - Code of Conduct Form
GFVCE5 - FIPG Third Party Vendor Checklist
GFVCE6 - FIPG Manual
GFVCE7 - Special Event Request Form
Call for Practices
If you have a great example or resource that you think should be included in the Best Practices Library, we want to know about it. Send your examples and resources via e-mail to Christopher Brenton, Associate Director of Leadership Development at firstname.lastname@example.org.
Additional Officer Resources
The perfect complement to the Best Practices Library is the specific chapter officer resources page. Here you can access additional resources and the chapter officer manual for each officer. Also be sure to check out the following pages on the Fraternity's service and philanthropy related resources: