There are two components that make up the chapter consultation: The "Must Haves" and the "Menu." Both of these components are geared toward the improvement of the chapter. However, the primary difference between the two is that the "Must Haves" establish a minimum standard of expectations for chapter consultations in regards to what our Consultants attempt to complete at each, and every, chapter they visit.
Learn more about the Consultation "Menu".
"MUST" HAVE OFFICER MEETINGS
Commander – This meeting will focus on specific issues regarding the role of Commander, as well as issues related to the chapter as a whole. Specific to the office of Commander, this meeting will focus on the "ABCs" of the office, the various roles the Commander must play in regard to the issues of balance, delegation, accountability and basic operational management including risk and crisis management. In addition, this meeting will address the Commander's responsibilities related to the planning of the chapter's future success through effective goal setting, visionary leadership and strategic planning. Will establish 3-5 goals for this position and will be compiled with other officer goals to develop Chapter Action Plan.
Lt. Commander – This meeting will focus on the "ABCs" of the office of Lt. Commander. Specifically, this meeting will address the issues of managing the Executive Board, chapter member accountability (i.e. Judicial/Honor Board), as well as establishing and managing a committee system. In this meeting, we will also allocate some time to review the Risk Reduction Policy & Guidelines and the chapter's crisis management plan. Will establish 3-5 goals for this position and will be compiled with other officer goals to develop Chapter Action Plan.
Treasurer – This meeting will focus on the "ABCs" of the office of Treasurer. Specific issues that will be covered include effective budgeting practices and resources, an explanation of the dues and fees charged by the General Fraternity, and the 30/90 Day Policy as stated within The Law of Sigma Nu Fraternity, Inc. and its enforcement. Other issues that may be addressed with this office are collection procedures, establishing a dues structure and brainstorming methods for removing past debt. Will establish 3-5 goals for this position and will be compiled with other officer goals to develop Chapter Action Plan.
Recorder – This meeting will focus on the "ABCs" of the office of Recorder. Specific issues that will be covered include use of the Members Area, membership reporting guidelines and policies, sharing news and information with Headquarters, and effective use of agendas and minutes. Will establish 3-5 goals for this position and will be compiled with other officer goals to develop Chapter Action Plan.
Marshal – This meeting will focus on the "ABCs" of the office of Marshal. Sigma Nu's definition of hazing and the anti-hazing stance of the Fraternity will be addressed in this meeting. Further issues that may be addressed here include, but are not limited to: expectations of initiation, Candidate accountability and discipline, effective practices for judging/ "grading" Candidate performance, utilizing LEAD in Candidate education, and the components of an effective Candidate education program. Will establish 3-5 goals for this position and will be compiled with other officer goals to develop Chapter Action Plan.
LEAD Chairman – This meeting will focus on the "ABCs" of the office of LEAD Chairman. The LEAD Chairman will be educated on how to establish a LEAD committee as well as how to manage such a group -- or, the chairman will be directed on how to improve the functions of a LEAD Committee, if one is already established. Also, the meeting will focus on best practices for managing the various Phases, as well as ideas on how to make LEAD work for you and improve your overall experience. Will establish 3-5 goals for this position and will be compiled with other officer goals to develop Chapter Action Plan.
Recruitment Chairman – This meeting will focus on the "ABCs" of the office of Recruitment Chairman. Specific issues to be covered include, but are not limited to: planning and managing the recruitment effort, "rush" vs. year-round recruitment, how to utilize alumni in recruitment, how to establish a recruitment committee and a Master Prospect List (MPL). Will establish 3-5 goals for this position and will be compiled with other officer goals to develop Chapter Action Plan.
Risk Reduction Chairman – This meeting will focus on the "ABCs" of the office of Risk Reduction Chairman. Sigma Nu Fraternity, Inc.'s Risk Reduction Policy and Guidelines will be addressed in this meeting. Further issues that may be addressed here include, but are not limited to: risk reduction education for members and candidates, conducting safe and appropriate chapter activities, safety of the chapter home and premises, Sigma Nu's anti-hazing stance and hazing definition. Will establish 3-5 goals for this position and will be compiled with other officer goals to develop Chapter Action Plan.
Greek Advisor – Meeting with the University's Greek Life administrator to preview/review the work the consultant will/has been doing with the chapter. This meeting is used to collect scholarship information as well as approach the university in assisting, and supporting, the chapter in their efforts to continue the work begun during the consultation.
Chapter Advisor/Alumni Advisory Board Chair – Meeting with alumni leaders and advisors for the purpose of integrating their efforts with the efforts of the chapter, specifically, as they relate to those issues addressed during the consultation.
Division Commander – There is only one Division Commander for multiple chapters (two to four); therefore, the consultant will contact the Division Commander to inform him of the dates of the consultations with the chapters in his division. If possible, the consultant will then meet with the Division Commander to preview, and/or review, the work he will be, and has been, doing with the chapters in his division, as well as provide a brief synopsis of the chapters, via e-mail/phone, after all consultations have been completed.
Candidate Class Meeting (if applicable) – Meeting with the Candidate Class to discuss with them how their candidacy is progressing. Further, ensure the education of the candidates regarding the definition of hazing and Sigma Nu's stance on anti-hazing, as well as the expectation of candidates to report hazing activities via our Anti-Hazing Hotline (800) 993-1869. Facilitation of a LEAD session is a further focus of this meeting.
LEAD Session Facilitation – The consultant will facilitate at least one LEAD session during the consultation. This LEAD session may be with any of the following groups: Candidate Class; individual Phase participants (i.e. Phase II participants, etc.); Executive Board members; chapter as a whole.
Executive Board Meeting – This meeting will focus on the roles and responsibilities of the Executive Board, as well as addressing the issue of organizational management at the chapter and General Fraternity levels. Specifically, this meeting will focus on the consultant's work with individual officers and the compilation of that work into a "chapter plan" for duration of officers' terms. Further focus areas of this meeting may include, but are not limited to: Goal Setting, Strategic Planning, Delegation and Effective Meetings.
Chapter Meeting (if applicable) – This meeting will focus on various items including, but not limited to: "Important Messages of the Term" from General Fraternity; synopsis of consultant's work thus far, and upcoming, for the chapter; Ritual discussion (as appropriate). This meeting could also focus on items/issues mutually agreed upon by the Executive Board and the consultant.
