Best Practices Library
Recruitment and Manpower
RM1 - The chapter's dual Recruitment chairmen work for part of the summer traveling to nearby cities to contact men interested in fraternities. After meeting with potential members the recruitment chairmen assign the prospects to current brothers in the area for the summer. The brothers are then expected develop those prospects and to find more potential members through these new relationships.
RM2 - The chapter pays two members to live in a major geographical area of Oklahoma in order find and recruit potential members the summer before their Freshman Year.
RM3 - Use chapter philanthropy as a recruiting event / tool to make sure the targets are identified with the Chapter's values.
RM4 - Chapter recruits from all athletic teams by talking to the coaches to discuss any athletes that would make a good member for Sigma Nu.
RM5 - Before the chapter holds its rush week they create a 'Wall of Why'. On this wall, each Brother writes 'why' they joined the chapter and what means the most to them. This sparks more in-depth conversations with potential recruits as they are selling the part of the chapter that means the most to them specifically, instead of focusing on solely on awards and accolades.
RM6 - A major step for the chapter when determining the potential of new recruits are the 'Nine Words', which are Commitment, Poise, Self-Motivation, Contribution, Communication, Love, Humility, X Factor, and Intellectual Capacity. After every rush event, the chapter thoroughly discusses every attendee and highlights any of these words that they display. This helps with streamlining the discussion and providing more tangible evidence of what they would bring to the chapter.
RM7 - The chapter divides itself into 5 main groups of mixed members, and then divides a certain number of potential members to each group. Then the Recruitment Chairman simply oversees the process of those members meeting with the potential members, and updates the Master Prospect List on a weekly basis.
RM8 - The chapter elects Co-Recruitment Chairman on staggered cycles (one in the fall and one in the spring) for full year terms. This allows for at least one of the chairmen to have a full semester's worth of experience managing the chapter's recruitment efforts.
RM9 - The chapter has started to use a Twitter account to publicize their efforts and to give a good daily view of chapter life as a recruitment tool.
RM10 - The chapter's recruitment committee utilizes "region captains" to coordinate regional summer recruitment events.
RM11 - Chapter hosts a Thanksgiving dinner event the week prior. The chapter invites all potential new members to come and enjoy the dinner as well.
RM12 - Chapter uses an organization service called "www.trello.com" to improve management of its Master Prospect List and the execution of related tasks
RM13 - The chapter uses an RSVP system during recruitment. They send mass text messages, emails, and make phone calls to the potential new members. This process brings close to 200 members to the events where this is utilized.
RM14 - The Recruitment Chairman prepares a FAQ (Frequently Asked Questions) document, which is distributed to brothers prior to recruitment. FAQ includes things such as local chapter history/founding, a refresher on Sigma Nu information, statistics, etc.
RM15 - The chapter uses www.RushTap.com as a tool to improve the chpater's recruitment effort.
RM16 - *NEW* The chapter utilizes an alumni recruitment board which features help from alumni from the biggest cities in Missouri where freshman come from. The alumni on the board are from Kansas City, St. Louis, and Springfield and help set up summer recruitment events for the chapter.
RM17 - *NEW* The chapter employs three recruitment officers which provides the chapter with some flexibility. The chapter can delegate all duties for the position to be split up into among the three men and therefore the chapter can cover more ground and operate in a much more efficient manner.
RM18 - *NEW* The recruitment committee creates a nicely designed brochure that is passed out on campus and during formal recruitment.
RM19 - *NEW* Chapter Recruits their potential members when they are still seniors in high school. They invite them and their parents to an event in Kansas City where they provide appetizers. Alumni come and speak about their chapter and what makes them unique at the university. As as result, they tend to have all their candidates in place before the end of summertime.
RM20 - Sample Recruitment Video
RM21 - Sample Freshmen Recruitment Letter
RM22 - Sample Parent Flyer
RM23 - Sample Recruitment Presentation Handout 1
RM24 - Sample Recruitment Presentation Handout 2
RM25 - Sample Recruitment Team Structure
RM26 - Sample Master Prospect List Template
RM27 - *NEW* Sample Recruitment Handout
Values Based Recruitment
RM28 - The chapter leaves flip chart paper hung up around the common areas during rush for members to come write down the qualities they feel the chapter is looking for in the next candidate class.
RM29 - Sample Year-Round Recruitment Plan 1
RM30 - Sample Year-Round Recruitment Plan 2
General Fraternity Resources
GFRM1 - The Recruitment Bluebook
GFRM2 - The Recruitment Bluebook for Alumni
GFRM3 - Year-Round Recruitment Plan Template
GFRM4 - Weekly Recruitment Committee Meeting Agenda
GFRM5 - Weekly Report at Chapter
GFRM6 - Sample Master Prospect List (MPL)
GFRM7 - Example Recruitment Budget
GFRM8 - Sample Email Messages
GFRM9 - Chapter Recruitment Meeting Agenda
GFRM10 - Recruitment Skills Workshop
GFRM11 - Chapter Self-Evaluation
GFRM12 - Sorority Referral Procedure
GFRM 13 - Barriers to Commitment
Call for Practices
If you have a great example or resource that you think should be included in the Best Practices Library, we want to know about it. Send your examples and resources via e-mail to Christopher Brenton, Associate Director of Leadership Development at firstname.lastname@example.org.
Additional Officer Resources
The perfect complement to the Best Practices Library is the specific chapter officer resources page. Here you can access additional resources and the chapter officer manual for each officer. Also be sure to check out the following pages on the Fraternity's service and philanthropy related resources: