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Event Protocol

The following is a protocol to conduct the 2022 College of Chapters in person at the Hotel Roanoke on January 3-6, 2022. This protocol is based on the guidelines and requirements of the Centers for Disease Control and Prevention (CDC), the Commonwealth of Virginia, the city of Roanoke, and The Hotel Roanoke for large in-person gatherings. This protocol is subject to change as guidelines and requirements are adjusted. 

Vaccination

Sigma Nu Fraternity strongly recommends that any person attending the College of Chapters be vaccinated against COVID-19. If a potential collegiate chapter Commander or other attendee is not vaccinated against COVID-19, Sigma Nu Fraternity recommends an alternate collegiate chapter officer who is vaccinated against COVID-19 attend the College of Chapters. 

Attendance

Staff, faculty, and attendees should consider the following in choosing whether to attend College of Chapters: 

  • Stay home if you have tested positive for COVID-19, are awaiting COVID-19 test results, have COVID-19 symptoms, or if you have had close contact with a person who has tested positive for or who has symptoms of COVID-19. 
  • If time permits, collegiate chapter Commanders who must cancel should immediately work to find an appropriate replacement (i.e., Lt. Commander or another high-ranking chapter officer). If the Commander must cancel due to being sick, having COVID-19 symptoms, or having close contact with a person who has tested positive or has symptoms of COVID-19, and the Commander is unable to identify a replacement, or there is insufficient time for doing so, the chapter will be exempted from placement on Alcohol-Free Housing Status. 
  • The additional participant fee will be waived if the chapter’s second participant must cancel due to illness and/or COVID-related reasons and the chapter cannot find a replacement. 

Registration

Attendance to College of Chapters will be exclusively in-person. There will be no virtual option to attend the College of Chapters.  

Mask Requirement

Pursuant to CDC guidelines, all staff, faculty, and attendees will be required to wear a mask that fits completely over their nose and mouth while attending College of Chapters, with the only exception being while eating or drinking. Keynote presenters, Core Session facilitators, and Breakout Session facilitators will not be required to wear a mask while delivering their remarks from a designated presentation area. 

An inventory of masks will be on-hand to provide to attendees if needed. 

Per the CDC, the following categories of people will be exempt from the mask requirement: 

  • A child under the age of 2 years. 
  • A person with a disability who cannot wear a mask or cannot safely wear a mask for reasons related to the disability. 
  • A person for whom wearing a mask would create a risk to workplace health, safety, or job duty. 

Symptom Checking

The CDC recommends conducting daily health checks. Attendees are recommended to use the CDC’s COVID-19 symptoms self-checker tool.  

If someone becomes symptomatic of COVID-19, they will be directed to have a rapid test completed. As of November 15, 2021, there are four locations in Roanoke offering a rapid test. The attendee will be excluded from attending any College of Chapters activities until they provide verification of a negative COVID-19 test. Until the test result is made available, or in the event the attendee tests positive, the quarantine protocol described below will be followed. 

Social Distancing

There will be a minimum of three feet of distance between seats at all large educational sessions, keynote presentations, and meal functions. However, it is impossible to offer that spacing at all small group educational sessions and the bus trips for the Lexington Pilgrimage. 

Lodging

All attendees will have an individual room at the Hotel Roanoke. The only exception is collegiate chapter representatives from the same chapter (i.e., a chapter approved to send two representatives) will be roomed together. 

Quarantine/Isolation Protocol

Per the CDC, a person should quarantine when they have been exposed to the virus via close contact with someone who tests positive for COVID-19.  Close contact is defined as being less than six feet away from an infected person for a cumulative total of 15 minutes or more over a 24-hour period. 

Protocol for vaccinated attendees or an attendee that has recovered from COVID-19 in the past three months, that are exposed to someone with COVID-19: 

  • Attendee does not need to quarantine. 
  • They are advised to get tested 5-7 days after the exposure and wear a mask indoors in public for 14 days following the exposure or until they receive a confirmed negative test result. 

Protocol for unvaccinated attendees that are exposed to someone with COVID-19: 

  • If the attendee drove to the College of Chapters and it is safe to do so, they may return home to complete the recommended 14-day quarantine. 
  • If the attendee did not drive to the College of Chapters or it is otherwise unsafe to travel home, they will be directed to a secure location at Hotel Roanoke or another nearby property to complete the initial 5-day quarantine. On Day 5, the attendee will be tested for COVID-19. If the test is negative, the attendee can be released from quarantine on Day 7.  

A person should isolate when they are confirmed to have been infected with COVID-19.  
If an attendee tests positive for COVID-19 while attending the College of Chapters, the following protocol shall be used, regardless of their vaccination status: 

  • The attendee will return home if it is possible and safe to do so. 
  • If the attendee cannot return home, the attendee is to go into isolation in a room at the Hotel Roanoke. Isolation is to last ten (10) days from the day of the positive test. 
  • If the attendee develops emergency warning signs, emergency medical care should be contacted immediately.  

References

This protocol was designed to align with the guidelines of the CDC, Virginia Department of Health, and Roanoke City Health Department. Links to each are provided below: 

**All event policies, including those contained herein, are subject to change. Specifically, should conditions warrant, Sigma Nu Fraternity reserves the right to adjust these protocols. Should changes be made, a notification will be sent to all registered attendees.     

© 2015-2021 Sigma Nu Fraternity, Inc.
9 North Lewis Street, P.O. Box 1869, Lexington, Virginia 24450
Phone: (540) 463-1869 | Fax: (540) 463-1669 | Email: headquarters@sigmanu.org

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