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General Information

See below for general information and answers to frequently asked questions about the 68th Grand Chapter.

Program Schedule of Events Registration
Spouse/Guest Changes & Cancellations Accommodations
Travel Reimbursement Legislation
Nominations Awards Attire
Meals/Events Late On-Site Registration Questions

Program

Sigma Nu’s 68th Grand Chapter will officially begin on Sunday, July 1st, at the Marriott Marquis, with activities taking place through Wednesday, July 4th. Thursday, July 5th is reserved for travel.

Grand Chapter events will include the Opening Ceremony, 150th Anniversary Kickoff Reception, business sessions, the Maddox Honor Lecture, Lexington pilgrimage, presentation of Fraternity awards and a gala banquet. 


Schedule of Events

To view the most up-to-date schedule, please click hereThis schedule is tentative and subject to change. 


Registration Deadline

Online registration is required for all attendees and can be accessed here. All registrations are due no later than May 25, 2018.

NOTE: Registrations received after May 25 will be assessed a $75.00 late registration fee, per person. Any collegiate representative registration that occurs after May 25 will also result in forfeiture of the lodging reservation for the applicable collegiate chapter (see below for more information). If you are unable to register online, please contact our office for additional support.

The Grand Chapter registration fee covers only the items noted below. Individual attendees are responsible for all other expenses, which may include travel, meals, and lodging.


Collegiate Registration

Each collegiate chapter has previously been billed a non-refundable Conclave Fee which allows for the registration of two voting representatives for the 68th Grand Chapter. This fee covers registration materials, Grand Chapter costs, applicable meals, and one hotel room for four nights of lodging – Sunday, July 1 through Wednesday, July 4.

Collegiate members wishing to attend Grand Chapter in addition to the two voting representatives of their chapter may register to attend the 68th Grand Chapter for a fee of $265.00. This discounted fee is only available for such collegiate members. The fee covers registration materials, costs, and applicable meals; it does NOT INCLUDE LODGING OR TRAVEL EXPENSES.

Up to a maximum of four collegiate members from the same collegiate chapter may stay in the hotel room provided for that specific collegiate chapter as part of the Conclave Fee (see above).

NOTE: FAILURE TO REGISTER COLLEGIATE VOTING REPRESENTATIVES BY May 25 WILL RESULT IN FORFEITURE OF THE LODGING RESERVATION FOR THE APPLICABLE COLLEGIATE CHAPTER.

NOTE: INDIVIDUAL ATTENDEES ARE RESPONSIBLE FOR THEIR OWN EXPENSES, INCLUDING TRAVEL, EXCEPT AS NOTED OTHERWISE.


Alumni Registration

There are a number of registration packages available for our alumni members and their guests. Alumni registrants may choose from the options below:

Full Alumni registration (Sunday – Wednesday, 7/1-4). This package includes admission to the Grand Chapter Opening Ceremonies; admission to all business sessions; admission to Sunday night's 150th Anniversary Kickoff Reception; transportation and three meals as part of the Grand Chapter pilgrimage to Lexington on Monday; and one (1) meal ticket to Tuesday's Grand Chapter awards banquet. $295.00.

Opening Ceremonies and 150th Anniversary Kickoff Reception ONLY (Sunday Night, 7/1). Single ticket registration for the Grand Chapter Opening Ceremonies, followed by the 150th Anniversary Kickoff Reception. $40.00

Lexington Pilgrimage ONLY (Monday, 7/2 - All Day). Single ticket registration for this package includes breakfast, transportation to/from Lexington, tour of the Headquarters, Sigma Nu Honor Luncheon, special program at VMI, and dinner. $175.00

Lexington Pilgrimage *NO TRAVEL* ONLY (Monday, 7/2 - All Day). This package is designed for area alumni not attending Grand Chapter events in Washington, D.C. and coming in only for the day of the Lexington Pilgrimage. Transportation is not included. Single ticket registration for this package includes a tour of the Headquarters, Sigma Nu Honor Luncheon, special program at VMI, and dinner. $90.00

Grand Chapter Awards Banquet Only (Tuesday Night, 7/3). Single ticket registration for the banquet is available for $100.00.


Spouse/Guest

Spouses and guests are welcome at most events of the 68th Grand Chapter. Spouses and guests must be registered accordingly.

Spouse/Guest Meal and Event Tickets

Single ticket registration for each of the Grand Chapter meal functions can be purchased at the following rates:

Opening Ceremonies and 150th Anniversary Kickoff Reception (Sunday Night, 7/1): $40.00 each

Lexington Pilgrimage (Monday, 7/2 - travel, breakfast/lunch/dinner): $175.00 each

Lexington Pilgrimage *NO TRAVEL* (Monday, 7/2 - lunch/dinner): $90.00 each

Grand Chapter Awards Banquet (Tuesday, 7/3) $100.00 each

Guest Complete Meal Ticket Package: $250.00 each. Includes: 150th Anniversary Kickoff Reception, Lexington Pilgrimage (breakfast, Honor Luncheon, dinner, and travel to/from Lexington), Grand Chapter Awards Banquet. **This package is only available as an add-on to the full alumni registration package and is only valid for non-initiates.**

Guests under the age of 18 may attend meal functions free of charge but must be registered in advance.


Representative Changes

While not encouraged, if a collegiate chapter’s representatives change for any reason after registering for Grand Chapter, please immediately notify our office in writing to ensure our records remain accurate. For the fastest processing: 1) have the replacement representative register online and then, 2) submit notification of the change electronically to gc.info@sigmanu.org. A confirmation reply will be sent once the change is processed.


Cancellations

The Conclave Fee billed to collegiate chapters is non-refundable; however, additional collegiate and alumni/guest/spouse registrations may be cancelled with full or partial refund according to the following schedule:

Cancellation BEFORE May 25: Full refund issued

Cancellation BETWEEN May 25 - June 8: refund issued, less $50.00 administrative fee

Cancellation AFTER June 8: Refund issued, less $100.00 administrative fee

Failure to attend WITHOUT cancellation: No refund issued.

All cancellations must be received in writing and should be submitted electronically to gc.info@sigmanu.org. A confirmation reply will be sent once the cancellation is processed.


Accommodations

Most 68th Grand Chapter events will be held at the Marriott Marquis at 901 Massachusetts Avenue NW, Washington, D.C. Conveniently located near Penn Quarter, CityCenterDC, and the Verizon Center, our host hotel makes it easy to explore the city's best attractions. The Marriott Marquis boasts more than 105,000 square feet of event space offering 54 breakout rooms, a grand lobby with an atrium skylight, and five retail and restaurant outlets on the ground floor.

Per resolution of the 63rd Grand Chapter, the cost of lodging for one room per collegiate chapter has been incorporated into the Conclave Fee paid by collegiate chapters.

For purposes of the 68th Grand Chapter this means that collegiate voting representatives and up to 2 additional attendees per chapter (for a total of no more than 4) may have their lodging expense covered for the evenings of Sunday, July 1, through Wednesday, July 4, 2018.

Collegiate Chapters planning to send more than four (4) representatives should contact the General Fraternity at gc.info@sigmanu.org for instructions on booking additional hotel rooms.

Collegiate lodging assignments will be made by the General Fraternity and chapter representatives will be roomed together whenever possible. 

Alumnus representatives should plan to reserve their own accommodations for Grand Chapter either at the Marriott Marquis or another area hotel. The General Fraternity has reserved a block of rooms at the Marriott Marquis for this purpose. Rooms in this block are available on a first-come, first-serve basis. This room block is available Sunday through Wednesday evenings, July 1-4, 2018.

The reduced rate for these rooms (single/double/triple/quad occupancy) is $169.00 + [15% tax] per night.

Instructions to book rooms at this reduced rate - online or by phone - will be provided to alumni immediately following completion of their Grand Chapter registration.

All guests who reserve rooms within the Sigma Nu group block, and who receive our reduced group rate, must be registered to attend Grand Chapter.


Travel

All Grand Chapter representatives should plan to arrive at the hotel no later than 3:30 p.m. on Sunday, July 1st to allow time to check-in and complete on-site Grand Chapter registration. Grand Chapter registration will open Sunday afternoon and hotel check-in will begin at 4:00 p.m. The hotel will attempt to accommodate as many early arrivals as possible. Representatives are asked to plan their travel to allow plenty of time to pick up their Grand Chapter materials and get settled before the Opening Ceremony begins at 5:00 p.m.

Those who will be driving should plan to arrive in D.C. no later than 3:30 p.m.

The Marriott Marquis is located at 901 Massachusetts Avenue NW, Washington, D.C., 20001. Parking is available on-site to Grand Chapter attendees at the discounted rate of $30.00/day.

Those who will be flying should make arrangements to fly into either Reagan National Airport [Airport Code: DCA] or Dulles International Airport [Airport Code: IAD] and should plan to land no later than 3:00 p.m.

ALL transportation from the airport to the hotel will be at the individual’s expense:

Uber/Lyft Service to the Marriott Marquis is available on-demand and a one-way fare from DCA will cost approximately $20.00 + gratuity; from IAD, approximately $50.00 + gratuity.

The following websites are recommended for convenient access to flights and fares: www.orbitz.com, www.expedia.com, or www.travelocity.com.


Reimbursement

Each collegiate chapter attending the 68th Grand Chapter will receive a travel reimbursement in the amount of $.15/mile ONE WAY, credited to their chapter account with the General Fraternity. All chapters that attend Grand Chapter will receive this reimbursement and mileage will be calculated based on distance from the chapter's host campus to the Marriott Marquis (regardless of where attendees are traveling from for Grand Chapter).


Legislation

Grand Chapter legislative proposals should be received at the Sigma Nu Fraternity Headquarters office, in writing and in proper form, no later than May 4 to allow for advance review by the Jurisprudence Committee.

Chapters should expect to receive an email which includes the proper form and instructions for the submission of such proposals. That form and instructions are also available here. Any questions regarding the Grand Chapter legislative process should be directed to Brad Beacham at (540) 463-1869.


Nominations

All nominations for elected High Council positions should be received in writing at the Sigma Nu Fraternity Headquarters offices no later than April 27. Any questions regarding the Grand Chapter nominating process should be directed to Brad Beacham at (540) 463-1869.


Awards

Applications for Sigma Nu’s awards program are due by April 30. For more information and to download an awards application visit www.sigmanu.org/awards and www.sigmanu.org/alumniawards.


Attire

All Grand Chapter participants must be properly attired to attend Grand Chapter business sessions, events, and meal functions. Proper attire consists of dress pants (khakis or slacks), a collared shirt, and closed-toe shoes. Shorts, t-shirts, hats, caps, sandals, and flip-flops, may not be worn to business sessions or meal functions. Any participant not honoring the dress code may be asked to leave the function and/or be referred to the Appeals and Grievances Committee for further response.

Attire for the Grand Chapter Awards Banquet is coat and tie or suit and tie. Please plan accordingly.


Meals/Events

All official meal functions and Grand Chapter activities will require a nametag for entry. Breakfast, lunch, and dinner will be provided on Monday, July 2nd as part of the Lexington Pilgrimage. Dinner will also be provided on Tuesday, June 3rd.These meals will be available to paid registrants (with nametags) only. All other meals will be on your own and at your own expense.

Please inquire at Grand Chapter registration if you anticipate bringing an unregistered guest to any of the meal functions and/or special events. Details on how to purchase additional guest meals will be provided.


Late On-Site Registration

Late on-site registration (packet pickup) will be available from 7:00 – 9:00 a.m. on Tuesday, July 3rd, prior to Business Session II as well as prior to other business sessions and events (e.g. Alumni Reception, Lexington Pilgrimage, Grand Chapter Awards Banquet)


Questions

Contact us by phone at (540) 463-1869 or email us at gc.info@sigmanu.org.

© 2015-2018 Sigma Nu Fraternity, Inc.
9 North Lewis Street, P.O. Box 1869, Lexington, Virginia 24450
Phone: 540.463.1869 | Fax: 540.463.1669 | Email: headquarters@sigmanu.org

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