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Administrative Employment Opportunity

Sigma Nu Fraternity, Inc. is hiring an Administrative Coordinator to support the administrative functions of our organization.  Please review the following job description and if interested, send cover letter, resume and salary requirements to P.O. Box 1869, Lexington, VA 24450 or email to headquarters@sigmanu.org.  You may also apply at ZipRecruiter.

Job Description 

Position:         Administrative Coordinator

Reports to:     Chief Financial Officer/Director of Accounting & Human Resources

Summary

Under general direction, primary responsibilities include, but are not limited to, receiving and routing incoming communications, document preparation, distribution and filing, mailroom functions, order taking and inventory management, data entry, event and travel planning, and general administrative support to the organization and staff.

Essential Job Functions:

  • Greets and assists visitors and guests.
  • Receives all incoming telephone calls, faxes, mail, and general email, route to the appropriate staff.
  • Professionally screens telephone calls, inquiries, and requests.
  • Responds to general inquires via phone, letter and email.
  • General copying and document finishing.
  • Processes outgoing packages and mail.
  • Orders and maintains inventory of general office supplies.
  • Receives merchandise orders, processes order, packs items, and ships.
  • Processes various financial transactions, including credit cards, refunds and electronically deposits daily incoming check payments.
  • Maintains legal and historical records by filing documents.
  • Research and gather information from historical records.
  • Enters data from a variety of sources into computer systems or databases.
  • Creates queries and reports in various databases and exports data for use in other processes.
  • Update content on website.
  • Manages calendars and provides support for scheduling of meetings, events, and staff absences.
  • Assists in the planning and execution of events, particularly in document preparation, supply ordering, and packing.
  • Arrange travel reservations.
  • Provides administrative support, including, but not limited to, proof reading, scheduling, document preparation, preparing and sending correspondence, tracking the status of various projects, and filing.
  • Performs other duties as assigned consistent with experience and training.

Qualifications

  • High School diploma (GED is acceptable).  Associate’s or bachelor’s degree is preferred.
  • Keys quantitative and qualitative data with speed and accuracy into the computer.
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • PC experience in Windows environment.  Working knowledge of Microsoft Excel, Word, and Outlook.  Preference will be given to those that can use Microsoft Access.
  • Enterprise database experience a plus.  Preference will be given to those that have experience with Blackbaud’s The Raiser’s Edge/Raiser’s Edge NXT, The Financial Edge/Financial Edge NXT, and NetCommunity applications.
  • Must be able to interact professionally with executives, board members, staff, and alumni.
  • Excellent interpersonal and verbal/written communication skills are a must.
  • Must be detail-oriented and possess excellent organizational, analytical, and time management skills. Keeps files and work area organized.
  • Ability to maintain confidential files and handle confidential matters in a professional manner.
  • Ability to work well under pressure.
  • Must be self-motivated while possessing the ability to work well in a team environment.
  • Ability to research and resolve accounting issues, take initiative, and multitask.
  • Must be able to read, write and understand English.

Compensation and Benefits

  • Compensation will be commensurate with level of skill and experience.
  • Benefits Offered
    • Medical
    • Vision
    • Dental
    • Life Insurance
    • Accident Death and Dismemberment Insurance
    • Long-term Disability Insurance
    • Leave
      • Paid Holidays – Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving (2 days), Christmas (2 days), and New Year’s (2 days)
      • Vacation
        • During first year of employment – 10 days per year
        • One to five years of employment – 12 days per year
        • After five years of employment – 15 days per year
        • Vacation days may be carried over, but the maximum number of days and at any time is limited to 30
      • Sick Leave – 1 day per month
    • 401(k) Retirement
      • Eligible to contribute to 401(k) retirement plan from beginning of employment
      • 401(k) matched up to 5% of your gross monthly pay, beginning one (1) year after employment.

© 2015-2018 Sigma Nu Fraternity, Inc.
9 North Lewis Street, P.O. Box 1869, Lexington, Virginia 24450
Phone: 540.463.1869 | Fax: 540.463.1669 | Email: headquarters@sigmanu.org

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